Build your own Voice AI Receptionist in 4 minutes without writing code. | Step-by-step Tutorial

Introduction

Introduction

In this article, you'll learn how quick and easy it is to set up an inbound AI voice-powered receptionist using Synth Flow, whether for your business or a client's. This tutorial will guide you through the process step-by-step, ensuring you have a fully functional receptionist in just a few minutes without writing a single line of code.

Step-by-Step Tutorial

Step 1: Log in to Synth Flow

1. Log in to your Synth Flow account. Once logged in, you will see the assistant screen.
2. Click on 'Create' in the top right corner, then select 'Assistant.'

Step 2: Quick Assistant Setup

1. Select 'Quick Assistant Setup' in the middle of the screen.
2. Choose 'Inbound Receptionist.'
3. Enter your Synth Flow URL. This will trigger a bot to scrape key information from your website to equip your receptionist with essential business details.
4. Click 'Scrape Website.' Replace the company name with Synth Flow.
5. Wait for the bot to scrape your website. You will see a completion tick when done.

Step 3: Configure Voice and Phone Number

1. Select the Voice Option. For this tutorial, we will leave it as female.
2. Click 'Next.'
3. Select a Phone Number. If you don't have one, you can buy a phone number from swi.com.
4. Assign the phone number. Use any free number available.

Step 4: Custom Actions (Optional)

1. Install Custom Actions. If you wish, you can set up real-time booking, call transfers to a human, or post-call data extraction.
2. For this tutorial, leave the custom actions blank.

Step 5: Connect CRM

1. Connect Your CRM. Synth Flow allows connection with either its own CRM or GoHighLevel, and possibly HubSpot in the future.
2. Choose Synth Flow and click 'Next.'

Step 6: Finalize and Test

1. Complete the setup. Click 'Finish' to wrap up the process.
2. Test Your Assistant.
   • Go to 'Configure.'
   • Change the voice if you like (e.g., to Lucy).
   • Select a phone number, enter your name and number, and click 'Call.'

Test Call Example

During the test:

• Phone rings.
• Prompt: "Hello, you've called to S Flow. How may I assist you today?"
• Response: "Hi, I was just looking if I could book a callback with somebody to tell me about the product if possible."
• Reply: "Of course, I'd be happy to arrange a callback for you."

Conclusion

In just a few simple steps, you can set up your very own inbound AI-powered voice receptionist, capable of handling calls, providing information, and booking appointments—all without writing a single line of code. Happy configuring!

Keywords

• AI
• Inbound Receptionist
• Synth Flow
• Automated Assistant
• Voice-Powered Receptionist
• No-Code Setup
• CRM Integration
• Phone Number Configuration

FAQ

1. How long does it take to set up an AI-powered receptionist? Setting up an AI-powered receptionist using Synth Flow takes about 4 minutes.

2. Do I need to have programming skills to use Synth Flow? No, Synth Flow is designed to be user-friendly, requiring no programming skills.

3. Can I use my existing phone number for Synth Flow? Yes, you can use your existing phone number, or purchase a new one from swi.com.

4. What kind of CRM systems does Synth Flow support? Synth Flow currently supports its own CRM, GoHighLevel, and will soon support HubSpot.

5. Can I customize the responses of the AI receptionist? Yes, you can configure the responses, voice, and other settings to match your business needs.