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How to Upload Large Files to Copilot Studio

Science & Technology


How to Upload Large Files to Copilot Studio

In this comprehensive guide, I will walk you through the process of uploading large files to Copilot Studio. Although this feature is forward-looking, it is important to be aware of its capabilities and how to utilize it effectively.

Setting Up Your Copilot

Starting with a blank template, I decided to use an example focused on Porsche cars. This can be easily customized to fit any subject matter you prefer.

Adding Knowledge to Copilot

  1. Navigate to Knowledge Section: Click on the 'Knowledge' tab to begin adding content.
  2. Adding a New Knowledge Source: Click on 'Add Knowledge', select 'File', and you will now see an upload capability for files up to 512 megabytes.
    • Why This Size Limit? The 512 MB limit is due to the constraints associated with data that can be passed into a prompt, especially with the latest AI models.

Upload Process

To demonstrate, I uploaded a 40MB "911 Carrera Manual".

  1. Click to Browse: Choose the file from your computer.

  2. Add Metadata: Provide a name and description for the file.

    • Example:
      • Name: 911 Carrera Brochure for 2024 model
      • Description: This is a brochure for the Porsche 911 Carrera 2024 model that provides details about purchasing, build options, and specifications.
  3. Uploading and Indexing: The larger the file, the longer the upload and indexing process will take. Once uploaded, the status will change from 'Unknown' to 'In Progress' and eventually to 'Ready'.

Indexing and Vectorizing

After the files have been indexed, you can start querying the data. The system will not only index the file but will also vectorize and chunk it to optimize searchability. The chunks represent segments of the actual file content, ensuring more precise search results.

Testing Your Queries

You can now ask specific questions related to the uploaded files. For instance:

  • Query: "What are the seat options for a 911?"

    • Response: Detailed seating options sourced directly from the uploaded manual.
  • Query: "What is the corrosion warranty on a 2025 model Porsche?"

    • Response: Warranty details as specified in the uploaded warranty manual.

Understanding The Underlying Process

When a file is uploaded, the system:

  1. Indexes the content.
  2. Vectorizes and chunks the data.
  3. Enhances search results using the provided metadata.

Benefits and Future Prospects

With the ability to upload up to 512MB, Copilot Studio significantly broadens your capability to manage extensive content. This will be especially beneficial as AI models evolve.

Conclusion

Using Copilot Studio to handle larger files enhances your ability to generate precise and valuable insights. This tutorial is just a glimpse into the powerful capabilities now at your fingertips.

If you found this guide helpful, please like and subscribe to my channel.

Try Copilot Studio: aka.ms/TR/copilotStudio


Keywords

  • Copilot Studio
  • Indexing
  • Vectorizing
  • Chunking
  • 512 Megabytes
  • Porsche 911
  • Warranty Manual

FAQ

1. What is the maximum file size you can upload to Copilot Studio?

  • You can upload files up to 512 megabytes.

2. Can I use Copilot Studio for any type of content?

  • Yes, while I used a Porsche manual for this example, you can upload any content relevant to your needs.

3. What happens after a file is uploaded and indexed?

  • The file content is vectorized and chunked to provide optimized and precise search results.

4. How can I check the status of my uploaded file?

  • You can refresh the page to get updates on the indexing status. The status will go from 'Unknown' to 'In Progress', and finally to 'Ready'.

5. How does Copilot Studio optimize search results?

  • By indexing, vectorizing, and chunking the uploaded file, Copilot Studio enhances the precision of search results using metadata and structured data segments.